Streamlining Data Protection Compliance with GDPR Software

Growing technological performance, accompanied by an increase in risks related to the processing of personal data, has compelled European legislators to implement the GDPR. This new data protection regulation officially went into effect on May 25, 2018. It requires organizations worldwide to review and/or enhance their data protection practices. This process involves appointing a DPO and/or utilizing GDPR software to better manage data protection.

A powerful tool for mapping processes

The first step toward achieving GDPR compliance is to appoint a DPO. Its primary function is to lead the compliance project. Following this appointment, the next step will involve creating a highly detailed map of personal data processing activities. This mapping will allow for a comprehensive inventory of how company data is handled. It will also enable the tracking of critical information, such as: the purpose of the processing, the legal basis for processing, retention periods, and data deletion protocols… Naturally, achieving this is only possible through the use of high-performance, well-designed GDPR software.

Using GDPR software to streamline decision-making

Following the implementation of the GDPR, the DPO will undoubtedly play the most critical role in corporate data protection. One of their primary responsibilities will be to assist company executives in their decision-making processes, particularly when stakes involve the protection of data handled by the organization. To support their advisory role, the DPO must rely on legal frameworks, but more importantly, on in-depth analyses. Using GDPR software, they will generate reports, draft mitigation measures, and conduct data processing audits (providing an overview of processing activities, details on retention periods, information regarding international data transfers, etc.).

Optimizing Risk Management

Despite precautions, data risks remain a constant threat. These risks include hardware failure, hacking, and data breaches. Under GDPR, companies are required to implement measures to mitigate these risks. The use of a GDPR software constitutes one of the most effective solutions for optimizing risk management. Indeed, this type of software enables users to run simulations and identify risks associated with a specific process. It allows not only to mitigating risks to individual rights, but also regulatory, commercial, and strategic risks.

The need for training

Despite the efficiency that GDPR software can provide, using it alone is insufficient for full compliance. Achieving compliance will require the active participation of all personnel. It will be the responsibility of the DPO to ensure training and awareness. The company can also enroll certain staff members in online GDPR training courses. This represents a worthwhile investment compared to the penalties incurred in the event of a GDPR breach.